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What should I do if a person produces identification with a name different from the name being signed?

In some instances, individuals may need to sign a document with their former name after making the necessary updates to their identification cards. A classic situation arises when a woman changes her name after marriage and has to sign a document, such as a warranty deed, in her former name.

This problem may occur in different situations. In some situations, individuals may have simply neglected to update their identification cards after a name change. You should direct them to the local Division of Motor Vehicles office to make the necessary changes.In some instances, individuals may need to sign a document with their former name after making the necessary updates to their identification cards. A classic situation arises when a woman changes her name after marriage and has to sign a document, such as a warranty deed, in her former name. You may notarize her signature if she signs both names, but you may want to indicate that fact in your notarial certificate.For an acknowledgment, you could state, "The foregoing instrument was acknowledged before me this _____ day of ________, 20__, by Mary Smith, who represented to me that she was formerly known as Mary Jones, and who provided a Florida driver license, in the name of Mary Smith as identification." You may also want to include information such as the date of birth, expiration date, or physical description.You may always provide additional information in your certificate, especially if it helps to clarify the circumstances. You may also want to include information about supporting documentation concerning the name change or additional identification cards, if available, in your journal.

Published by the Executive Office of the Governor - Notary Section

Publication Date:
September 1, 1997
Updated December 1, 1999
Updated November 1, 2001


Article Details
Date Created November 01, 2007
Submitted by: Jennifer Bertsch, Notary Education Coordinator <fl_gov_notary@eog.state.fl.us>
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